5 Step Small Business PR Plan for Today

Getting a great write up in a publication your prospects and customers read is still one of the most powerful marketing opportunities going. From a trust standpoint few things beat the mention of your firm by what is seen as an unbiased 3rd party. In fact, and I can hear the PR folks cheering now, a well placed article just might be worth 5-10 times more than an ad in the same publication.

Public RelationsBut, and I can hear the PR folks groaning, the game has changed dramatically. Like most forms of communication the Internet has change how we get information, who we have access to, and who controls what’s said. Since anyone and everyone is a potential publisher it’s kind of democratized the process of media relations.

Major media outlets are still important, but their importance has been diluted to some degree by a million bloggers and the flow of information that marches directly to the end user. Both of these trends spell opportunity for small businesses aiming to tap the awesome lead generation and customer loyalty building power of PR.

Below are five steps that any small business can take to create a systematic approach to PR generation.

1) Listen

Journalists and thought leaders are so easy to hear now that it borders on insanity to think you’re going to get their attention without demonstrating you know a lot about what they cover and care about. Make a list of 10 journalists and/or bloggers that cover your industry or town and get their names into Google Alerts and their blogs into Google Reader. Read what they write and get to know what seems to get their attention. This used to be a fair amount of work back in the day, but now it comes to you.

2) Network

Because journalists can’t really do their job these days without Internet use, blogging and social media, you have unprecedented access to them. In the old days they could simply ignore your emails and faxes, but now you make relevant comments on their blog posts, send them links publicly through Twitter (where other journalists are watching), and engage them in online industry chats and forums or on Facebook events. Networking with your list of key journalists, in a way that demonstrates you know what you’re talking about, is how you become a resource for their next story. Don’t sell, build relationships. Hey, that kind of sounds like real networking doesn’t it?

3) Pitch curves

Resist the urge to lob press releases at your A Team list of bloggers and journalists. If you’ve followed through on steps one and two, you’ve probably earned enough trust to have a conversation that starts like this: You know I saw your story on the blah, blah, blah and I think blah, blah, blah would be an interesting piece for your readers and here’s why and here’s an example of how we did it, how a customer of ours did it . . .

Pitch curve ideas, kernels of stories that might have some impact, tie positive angles tangentially to your company, but don’t pitch your new widget unless it cures a rare disease. When you truly build trust with journalists you will come to understand they need your stories, but they get pitched so much crap, you’ve got to stay uncrappy or you won’t get heard.

4) Release

OK, this one might seem to run counter to step three but another layer of your PR plan is the monthly, or more, press release briefly outlining some big gig you landed, a new special recognition, events, special promotions and general news. This isn’t the kind of stuff that makes front page, but it’s the kind of stuff that your prospects and customers might find interesting on their way to getting to know you.

Each month, make it a habit to distribute these one page announcements through online distribution services such as PRWeb or Pitch Engine. In some cases your story will reach thousands of end users at the hands of news and industry sites picking up new releases. You media releases will be picked up by news aggregators and real time search alerts and offer some amount of back link building to your web site.

5) Amplify

Post your press, however small it might seem, to your online profiles. Tweet your press releases (OK, do more than that on Twitter, but this should be one thing.) Create an “In the news” section on our site and keep it updated with mentions and press releases. If you use Google Alerts you can grab the RSS for your company name or set up delicious RSS feeds that automatically post. Print your one page release in press release format and send it to your clients and network. You’ll be surprised at the accumulated impact this little action has.

Image credit: marjoleincc

Don't miss a single word!
Complete the form and we will send you articles just like this every week.

  • Maxiosearch

    There is no sense on increasing your PR efforts if you're not taking action after all. Network is not only about adding people as a friend of follower. Put your hands into action and build relationships. Get involved in as many conversations as you can and express what you think about (always keep social media etiquette).

  • http://www.mikestenger.com Mike Stenger

    I can't really say a lot on this topic as I'm not a PR person but understand the importance of it in my own business, however, one thing I can add is yes, network like you said John, and be very open-minded and willing to do something different.

    What may be different from what's usually done, can sometimes be a better way to go about it.

  • http://www.IneedProfit.com/ Recession Proof Marketing

    There are also sites where the media solicits expert opinion on upcoming articles.

  • http://www.sangambayard-c-m.com/ jamesd

    Online Education

    Advanced topics in regular course program may promote a quality education and more prepared professionals. In this paper it is demonstrated how a requirements management framework focused on sustainability, proposed as a post-graduation thesis, was applied in product development projects of a regular graduation course………….


  • brendahost

    Thanks for the post. Good stuff! Has anyone ever tried outsourced business development? We have been using http://www.dnavertical.com for our needs…they pretty much do it all or point us in the right direction to help grow our business. They have a lot of references and recommendations.

  • http://www.melissadata.com/ Data Quality


    Great stuff… I would agree that listening is the most important skill businesses have to have. If you don't hear what people want or what their impressions of you are, you will never meet their needs or improve your reputation.

  • http://www.gluehq.com/ Fiona Friesen

    John, thanks for posting this. It's so much easier to follow your journalist faves in Google Alerts than chasing after the daily papers and monthy publications. Not that this does the print news industry much good, but makes PR research a snap. Thanks for the motivation to finally 'alert' key names.

  • kenharperii

    Hi John!
    Enjoy reading your articles; always helpful and logically presented.
    Hubspot had a good post with guidance about preparing press releases http://hubpages.com/hub/SEO-Press-Releases-How-
    Thank you for sharing your insights. Take care.

  • http://www.ducttapemarketing.com/blog ducttape

    Thanks Ken – run into the Hubspot folks at lots of conferences where I speak

  • http://fastforwardacademy.com/index-page-irs-enrolled-agent-exam-course.htm Mandi

    So true! Relationships are key, not just for obtaining contacts and customers, but for retaining them.

  • http://www.motormillions.com/ dean graziosi

    There are good five steps for small business.I think that there are good and effective steps for small business as they should really consider all five steps.I like that you have described all these very well.

  • mitchdcba

    There are good five steps for small business.I think that there are good and effective steps for small business as they should really consider all five steps.I like that you have described all these very well.

    Internet Marketing Business Opportunity