7 Virtual Collaboration Tools I Use Daily

7 Virtual Collaboration Tools I Use Daily

By John Jantsch

Drop BoxCollaboration, outsourcing and virtual workforces and offices are trends that are here to stay and getting even hotter as companies look for ways to work more efficiently and cut overhead costs.

Low overhead is one of the competitive advantages of small businesses and each new online technology that supports getting work done without employees makes this even more so.

Today I would like to share 7 of these tools that I use every day without fail. Some you may have used some may be new to you. Most are free, some I pay for. (Hint: I would pay for the free ones but they don’t ask me to)

Dropbox – online file storage and sharing. This is simply a high powered FTP site, but the interface and workflow is so great. I use a desktop application from dropbox and simply drag files there and they are stored online automatically. I can share folders with anyone and when they upload files they show up on my desktop. I can even set-up public folders so anyone can send large files without clogging email.

Basecamp – this is an online project management tool that allows you to set-up projects with collaborators and customers and manage all manner of communication, file and document sharing, and chat. I use this with the Duct Tape Marketing Coach network as a form of Intranet.

iLinc – virtual collaboration is great, but sometimes you need to work in real time, face to face (sort of) iLinc is web and video conferencing tool that really shines when it comes to online collaboration. You can work on documents together via the web, video chat, access files and programs off each others desktops and visit web sites together with a live browser – so you can take someone to a page and walk them through a real demo or sign-up process. Disclosure: iLinc sponsors my podcast.

SimpleEvent – this is a free conference call service, but it has a ridiculous amount of features. I love to put together meetings on the fly and have multiple folks join. I also use it to host my large web meetings for the audio portion. I can have up to 96 full talk to talk and 1000 talk to listen on at once. There’s no scheduling, it’s always on and always live.

GMail – this is just big, fat, free, email service, but I love the way it works and takes advantage of being fully online. You can run your own domain through GMail (I use it to send as I don’t have to worry about my local ISP quirks when I travel) and create multiple profiles for all your various rolls in life. I use Google Talk for IM and it’s built right into GMail.

Jott – Jott allows you to record voice memos that get turned into email text. You can set-up boxes for anyone you collaborate with and send notes as you wiz down the freeway. You can create groups for distribution, post appointments to Google Calendar, and even update your twitter feed all with voice messages.

Google Calendar – Another Google tool, I know, but I like setting up calendars and sharing them with collaborators and also tapping the fact that these calendars produce RSS feeds so I can publish them in cool ways to websites and have anyone I give access produce content for those sites. Also sync with desktop and phone calendars over the air.

I know there are lots of great tools out there to do everything I’ve mentioned above. So, what tools do you use for virtual collaboration.


By-products Offer Some Seriously Overlooked Opportunities
According to this entry in Wikipedia – A by-product is a secondary or incidental product deriving from a manufacturing process, a chemical reaction or a biochemical pathway, and is not the primary product or service being produced. A by-product can be useful and marketable, or it can be considered waste. While the practice of creating […]
Your Backpack just got a lot bigger
I’m a big fan of most of what comes out of 37signals. (I’ve posted about many of their offerings over the years.) One of their tools, Backpack, just got a whole lot more useful for the small business. Backpack is a tool that allows you to keep track of what you’re doing online, calendars, to-do […]

Subscribe to the Duct Tape Marketing Podcast

If you know your small business needs marketing, but don’t have the time or resources, look no further. The Duct Tape Marketing podcast covers everything from earning referrals to managing time and being more productive.